Your Patients Want 24/7 Access.
Your Front Desk Works 9 to 5.
Healthcare and dental practices are losing new patients after hours, managing intake manually, and running on referrals with no outbound system. Vivify builds the AI and revenue infrastructure that closes both gaps simultaneously.
Two Revenue Gaps. Both Fixable Without Adding Staff.
Most practices are losing revenue in two places at once. The new patient pipeline is thin. The operational load on staff is too heavy. Here’s what that looks like in practice.
After-Hours Inquiries That Never Convert
A patient searches for a dentist at 9 PM. They find you, they click, they fill out a form. By the time your staff calls back, they’ve already booked with someone else.
Front Desk Handling Work That AI Should Own
Appointment reminders, intake paperwork, insurance questions, follow-up calls. Your staff is managing logistics when they should be focused on patient experience.
New Patient Growth That Depends on Google
SEO and Google reviews matter. But they’re passive. The practices growing fastest also have an outbound system, a referral partner network, and a CRM that tracks every inquiry.
How We Work in Healthcare and Dental
Most practices start with one track and add the second within six months. Both deliver on their own. Both are better together.
Build the new patient pipeline your practice deserves.
Referrals and Google work until they don’t. Vivify builds the outbound infrastructure, CRM, and reputation system that keeps your schedule full year-round.
- New patient outreach and referral partnership system
- CRM architecture for patient pipeline tracking
- Google review recovery and reputation management
- LinkedIn outreach for corporate wellness and HR relationships
Automate the intake and follow-up your staff shouldn’t be doing.
HIPAA-compliant AI that answers after-hours inquiries, triages intake, sends reminders, and reduces no-shows. Your staff handles the judgment calls. The system handles the rest.
- 24/7 AI patient intake with case scoring and routing
- Automated appointment reminders and no-show recovery
- Digital intake forms and insurance pre-auth prep
- Post-visit follow-up and review request sequences
Six Deliverables. A Practice That Runs Smarter.
Everything Vivify builds is designed to work with your existing systems. No new platforms forced on your staff. HIPAA-compliant by design.
24/7 AI Patient Intake
Capture inquiries at any hour. Case scoring, intake routing, and full transcription so your first human touchpoint already knows who the patient is and what they need.
Appointment Reminder Sequences
Multi-touch SMS and email sequences that reduce no-shows before they happen and recover them after. Automated, HIPAA-aware, and actually read.
New Patient Outbound
Structured outreach to referral partners, HR departments, and local businesses. Not cold calls. Warm, systematic relationship-building that fills your pipeline.
CRM + Patient Pipeline
Track every inquiry from first contact to booked appointment. See where patients drop off and what follow-up sequence brings them back.
Google Review Recovery
You have satisfied patients. Most never leave a review because nobody asked at the right moment. We build the ask sequence that changes that conversion rate.
Referral Partner System
Track and nurture relationships with PCPs, specialists, and community referral sources. Know who sent what, when to follow up, and how to grow those relationships.
Three Steps to a Working System
Most clients have a first deliverable within five business days. Here’s how we get there.
Discovery Call
30 minutes. We look at your intake workflow, your new patient sources, and where the schedule is leaking. You leave with a diagnosis, not a pitch.
Blueprint
We build the full plan: which track, which tools, what your front desk will actually adopt. Fixed price. HIPAA-compliant from day one. No surprises.
Build and Hand Off
Our partner network executes the build. Vivify runs the quality check. You get the system plus the training so your staff uses it from week one.
Ready to Stop Losing Patients After Hours?
30 minutes. No pitch. We look at your intake workflow and pipeline and tell you exactly what we’d fix first.